There are two ways to add guests to your poll. One is to send the shareable link to your guests so they can add themselves to the poll. The other is to add the guests yourself and have WhenAvailable send them an email notification, asking them to vote in the poll. For each poll, you can add guests both ways, but that can cause confusion.
In the "Add Guests" section you either copy the shareable link and send it to your guests or send the invitations directly from the application:
The first option is sending the shareable link to your guests. The shareable link allows anyone who has the link to add themselves to the poll (for free polls the 20 people limit still applies). You can share the link on social media, with sms, or however works best for you.
When the guests open the link they will see the current state of the poll. They will have the option to include only their name, or add both their name and email when they add themselves to the poll:
The poll will update in real time as the guests enter their votes.
The second option is to send email notifications directly to your guests through WhenAvailable. Each guest will then receive a unique link to the poll in the email.
To send the notifications through WhenAvailable enter the names and email addresses of your guests. You can add multiple guests by copying and pasting a list of names and emails seperated by a comma, e.g. Ann Smith firstname.lastname@example.org, Don email@example.com, Tony firstname.lastname@example.org
The email the recipient receives looks along these lines:
Asking your guests to vote in the poll by sending them an email through WhenAvailable keeps the poll more private than using the shareable link as you define who can vote in the poll. In the email, each guest receives a unique link to the poll so you have more control over who has access to it.
For each poll, you can either send an email from WhenAvailable, share a general link to the poll, or both. However, it can be confusing to the recipient, if you use both methods for the same poll, so we advise against it.
When you add guests to the poll they’ll each receive an email with a unique link to the poll. If those same guests also receive the shareable link and attempt to add themselves to the poll using that link the poll won’t allow it. To fix this you can either:
To avoid confusion though, we advise against using both methods for the same poll.