What’s New

We know how it is. Over time, you might accumulate a number of polls in WhenAvailable ‐ some active, some completed, some... well, just hanging around! To help you keep your scheduling space nice and tidy, we’re excited to announce a new feature: Poll Archiving!

Now, you can easily tuck away those older polls that you no longer actively need. Archiving removes them from your main poll list, making it simpler to focus on what’s current and ongoing. Don’t worry, archived polls aren’t gone forever ‐ you’ll still be able to access them if you ever need to look back.

This new feature is designed to improve your overall experience with WhenAvailable, helping you stay organized and efficient. So go ahead, take a look, and start archiving those past polls!

We’re excited to announce a major update to WhenAvailable that gives you more flexibility when creating polls. You can now add any question you want, not just a date/time option. This makes WhenAvailable even more versatile and useful for a wide range of situations.

To add a question to your poll, simply select the "Add a Poll Question" option from the poll’s settings menu and type in your question.

We’ve given WhenAvailable a significant behind-the-scenes upgrade! We’ve switched from Moment.js to Luxon for our date and time operations improving performance and allowing us to build a more efficient and scalable platform. This means smoother, more efficient scheduling for you, even if you don’t notice a big change directly.

Now, you can provide valuable context for each date/time option in your polls! Need to specify a location? Want to create a waitlist for a particular time? Or perhaps you want to note that a specific date/time has special significance, like a holiday for some? With these comments, you can easily add this crucial information directly to each option, ensuring everyone is fully informed and aligned. This enhanced flexibility empowers you to communicate more effectively and streamline your scheduling process.

We’re excited to introduce a brand new Dark Theme to our iOS and Android apps. Now you can customize your experience and reduce eye strain with a sleek and modern dark interface. Simply toggle the Dark Mode switch in your app settings to enjoy a more comfortable viewing experience, especially in low-light environments. The dark theme provides a visually appealing and user-friendly alternative, allowing you to seamlessly navigate WhenAvailable while making it easier on your eyes.

We’ve just released a small but impactful update to WhenAvailable! Now, the date/time options table will dynamically adjust to your screen or browser width. This means that on larger screens, you’ll be able to see more options at once, making it even easier to find a time that works for everyone. No more excessive scrolling - just a wider, more convenient view!

We’ve launched a blog to share insights and tips on all things event scheduling. Check out our first post, "What is Event Scheduling and How to Do it Right?", for a helpful overview.

We used Google’s NotebookLM AI to create this amazing podcast episode! 🎧 Listen in to hear how WhenAvailable is the ultimate tool for simplifying event scheduling.

This episode explores WhenAvailable’s core features that makes it the ultimate scheduling tool. It is a perfect introduction to WhenAvailable, exploring its key features and what sets it apart from other scheduling apps. The podcast hosts highlight the app’s user-friendly design, emphasizing the fact that it is incredibly easy for everyone to use, regardless of their tech-savviness. Another key point of discussion is WhenAvailable’s commitment to an ad-free experience. In a world saturated with ads, this commitment to a clean and distraction-free environment is a breath of fresh air. The hosts emphasize that WhenAvailable is designed to be visually delighful offering variety of themes to go with every occation.

This podcast is a fascinating example of how AI can assist with creative tasks.

Give it a listen and discover how to schedule your next event with ease and confidence!

We’ve made a significant update to the WhenAvailable table view that’s set to make your scheduling process even smoother. The new look and improved functionality focus on easier voting and expanded organizer controls.

1. Effortless voting

We’ve streamlined the voting process so you can quickly express your preferences. The updated table features a cleaner, more intuitive design that makes it simple to select your available times. No more pop-ups that used to appear when you clicked to vote. This means a more seamless experience without any interruptions.

2. Enhanced organizer controls

Organizers now have more controls right at their fingertips, all within the table view. You can easily remove date/time options, pick the final date, and add to your calendar, all from the table.

We’re confident these enhancements will make the scheduling process more efficient and enjoyable for everyone involved. We’re committed to continuously improving WhenAvailable, and we appreciate your feedback as we evolve.

Try out the new table view today and experience the difference!

You can now set a personal access code when you join a poll as a guest. This makes it super easy to jump back in and update your votes later ‐ no more lost links or confusion.

• Set a code: Choose something you’ll remember when you first join the poll.
• Return easily: Use your code to get back in whenever you need to.
• Forgot it? No worries! The poll organizer can reset it for you.

This simple change makes participation in polls easier than ever. Try it out and let us know what you think!

We’re excited to announce a new feature designed to make participating in our polls easier and more convenient than ever before: QR codes! With a QR code you simply open your phone’s camera, scan the QR code, and you’re instantly taken to the poll. You can share QR codes in emails, social media posts, printed materials, or on physical displays. Try out our new QR code feature with your next poll.

We’ve given our homepage a little facelift. It now features images showcasing our product with various background themes.

Our new feature lets you sync your suggested date/time options with your Google Calendar, ensuring you are never double-booked. Your date/time suggestions will be gently placed as "holds" in your Google Calendar, preventing any scheduling clashes. Once you’ve chosen the perfect time for your event, the "holds" will vanish, leaving only the confirmed time slot. And to make things even sweeter, you can easily add your guests to the confirmed Google Calendar event, making it a breeze to keep everyone in the loop.

This is a Premium feature.

We are constantly working to improve our site and its usability and welcome your feedback. For those of you who prefer the table view to view the results, we’ve added the vote count to give a quick summary of how many have voted "yes" for any particular date/time option.

Have you ever wanted to add someone to your poll without sending them an invitation? Maybe it is your grandparents who verbally told you when worked for them or your boss whose schedule you manage. Whatever it is, you might want to complete the guest list in your poll and now you can! Simply add them and their votes to your poll using their names only.

This is a Premium feature.

We are excited to announce a new feature that allows you to duplicate polls! This means that you can easily create a new poll based on an existing poll. This can be helpful for a variety of purposes, such as creating a poll with the same date/time options but for different audience.

To duplicate a poll, simply go to the poll that you want to duplicate and click on the Duplicate poll link in the poll setting menu. You can then make any changes that you want to the new poll.

This is a Premium feature.

We’ve made the table view on desktop wider to make it easier to read. The table now utilizes more of the screen width, so you can see more date and time options at once.

We’ve enabled private messages to the organizer from any guest in the poll regardless if the guest entered an email address or not. If the guest did provided an email address then the organizer can reply directly to the email.

Do you prefer the Table view but whenever you view a poll you have to start by selecting your favorite view? On desktop, no longer. Now the view you selected last time will be remembered and made into your default view for any poll you view. You can of course still switch between the available views to get the details you need.

For "Yes only" polls, the organizer can limit the number of guest who can vote for a date/time option. The limit can be set individually for each date/time or the same for all options. This is a premium feature.

The organizer can limit the number of guests in a poll. This is most useful if the organizer shares a link to a poll and the guests are adding themselves to that poll. The organizer can now put a cap on how many guests can add themselves to the poll. This is a premium feature.

When the organizer picks the final date/time option for an event the email that gets sent to the guests now includes an iCal file. That makes it easier for the recipients to add the picked date/time to their calendar.

We’ve update the layout on the RSVP page for desktop to make the date options stand out more.

We also added a compact view which omits showing the poll results to make it easier for guests to enter their votes.

We’ve added support for additional currencies. When purchasing either the OneTime Premium or the Premium subscription you can now pay in U.S. Dollars (USD), Euros (EUR) or British Pounds (GBP). Of course no purchase is needed for using our basic plan.

We made a minor update to the layout of the messages section and in the process we also added that the messages display how long ago they were posted.

The organizer has had the ability to change his guests’ names but now the guests can do that themselves. The organizer can keep track of name changes in the change history log.

Few additional updates to the iOS and Android apps:

• Change history logs added for the organizer’s view.
• Messages now include the time since they were posted.
• Guests can update their display name in polls.

We’ve been busy upgrading the core codebase for our iOS and Android apps. We also added a few features and fixed minor bugs. If you are the poll’s organizer you can delete a message in the poll. Also, now the apps indicate if you have any unread messages in a poll:

In addition to adjusting how far ahead of the RSVP date the auto-reminders are sent you can now choose to cancel them altogether if you don’t want any reminders sent out. The auto-reminder settings feature is available in Premium polls only.

You can now add a personal message to your guests when you manually close a poll and when you re-open a poll. You can also silently both close and re-open a poll, i.e. without notifying your guests about the change.

Check out our new articles in the Help Center. There are now guides on how to use the OneTime Premium, how to save your Guest Groups, how to use a Theme in your poll, and more.

We’ve made it easier for you to create a guest group. Now you can simply save the list of guests that are already in any of your polls. From the poll’s settings drop-down menu select "Save Guests". The guest group will include guests from both the "Voted" and the "Waiting on" sections.

Now you and your guests can enter your votes in all three view modes, i.e. the Votes Default View, the Calendar View, and now also in the Table View:

With Premium polls you can now download the poll data both in a plain .csv file format or in a formatted .xlsx file format. Here is an example of a formatted .xlsx file:

We’ve improved how we handle and display events in different time zones. If you or your guests are in a different time zone from the time zone the event is created for you can easily switch between them. The times will reflect the time zone you select in all available views, i.e. in the default, calendar, and table view.

You can now save the date to 7 calendar options:

Now your poll will also display the suggested dates in a calendar view. The calendar view is available to you both as the organizer and as the guest.

The calendar view allows you to import your Google Calendar which makes it easier to see at a glance which dates work best for you.

You can enter your vote for any particular date that is suggested from the calendar view and, if you are the organizer, you can add additional dates to your poll right there from the calendar.

We’ve made it easier for users to add multiple additional days to an existing poll. Add multiple dates and then choose whether or not to notify the guests who have already voted, about the additional days.

Add the same time slot to multiple, selectable, dates when creating a poll. Users can now select which dates to apply the same time to which makes it easier to include multiple, repeated, time options in the poll.

Both Android & iOS users can rejoice as their favorite web application is now also available as native apps on their devices!

We’re proud to announce the launch of WhenAvailable on Google Play for Android and on the Apple Store for iOS.

You can now save the date to your Google calendar, Yahoo calendar, iCal, and Outlook

Our latest theme additions, café, bridal shower, solid backgrounds, movie, and more:

Make fun plans with your friends and find when works best for everyone with WhenAvailable.

Add character to your poll using one of our many themes.

Real-time polling—watch your poll as the votes come in, page reloading is history.

Our theme concept has been well received, so we are adding more options. We plan to gradually add more variety and welcome your input!

Apple users, we are here for you too! We’ve now added the option to sign-in with Apple so now users can choose between signing-in with email & password, Google, or Apple.

How about adding some character to you poll? Are you planning a holiday brunch, birthday party, bookclub meeting, or a game night? Jazz up your poll and find when works best for your friends with WhenAvailable. We’ll be adding more themes as we go and welcome your ideas.

Stripe recently made a customer portal available which we are now enabling for our subscribers. From the "My Profile" page you can now manage your Premium subscription, like updating your credit card, or canceling the subscription, directly in the portal.

We’ve compiled a FAQs list to help answer the most common questions we receive. However, please feel free to reach out to us if these don’t answer your questions or you need any clarification. We are here to help.

We are so excited to announce that we upgraded our system so that your polls always reflect real-time data. This applies to everything on the poll reply page, from the poll details, votes, and chat. Watch the votes come in as they happen, or chat with your guests in real time. Reloading the page is now history!

As this is a major milestone we decided to make this the beginning of our "What’s New" page.